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Exibitor Information
SOLD OUT! SPACE STILL AVAILABLE FOR THE ASHLAND, OREGON WORLD WELLNESS WEEKEND WITH ROBERT KENNEDY JR. AND MARTIN LUTHER KING III, JUNE 18 AND 19. APPLICATION DEADLINE: MAY 15. For more information, please visit the Ashland section of this website, click on Exhibitor Information. To print an application, scroll down to bottom of that section and click on the PDF icon where indicated.
ALBUQUERQUE, NEW MEXICO
BOOTH FEES: Your fee includes a 50 minute presentation or class and a 50 word description in the program guide (150,000 copies to be distributed through the Albuquerque Journal) and website. All booths are 10’wide by 8’ deep. Booths may be shared. We provide: 8’ high background curtain, 3’ high side curtains, 6’ skirted table, 2 chairs, a one line ID sign and 4 exhibitor passes per day. The fee is $495.00. per booth ($395.00 non-profit 501-c3 rate-proof required). Additional exhibitor passes available at $10 each per day. There will be an additional $20 surcharge for electricity. You supply your own extension cords. Additional rental equipment including tables, chairs, signs, carpet, and freight service will be available through Disco Display House.
All booths must relate to health and wellness in some way. Please
refer to map on website at www.worldwellness.org for available booths-first come/first serve. A NM Tax CRS# is required if accepting payments or orders for all goods and services at World Wellness Weekend.
Exhibitors may attend the keynote presentation by Deepak Chopra on Sat., April 9th , 7:30 pm at the Kiva Auditorium for the Exhibitor's Special discounted ticket of $30 per person (general public-$50) limit 4 per booth.
As this event is about education of health and wellness in all of its various forms, we have found that the presentations/classes are critical to the success of your booth. 5 classrooms that seat from 35-100 people are available as well as a gym is for movement type classes (yoga, Qi Gong etc.) If all presentation slots are filled, or if you choose not to do a presentation/class you will receive a $100 discount on the booth fee, but will not have the 50 word description in the Program Guide and Website.
MARKETING: As a sponsor of the event, the Albuquerque Journal will include The World Wellness Weekend Progam Guide as a pull-out in the Sunday, March 27th "Boomer" section of the paper. Ads will be run in the Albuquerque and Sante Fe editions of the Journal, as well as in the Sante Fe Reporter, The Alibi, Crosswinds and The Source. Radio spots and an interview with Deepak Chopra will be run on KBAC Radio Free Santa Fe. At least 500 posters and 10,000 postcards will be distributed throughout the Albuquerque, Sante Fe and Taos region.
SPONSORS: The following sponsors with their generous support have made this event possible: The Ayurvedic Institute, The Albuquerque Journal, Wild Oats Markets, Coleman Vision, Whole Foods Markets, KBAC Radio Free Sante Fe
WORLD WELLNESS WEEKEND AGREEMENT:
Default: No exhibitor will be allowed to set up or occupy their space unless payment in full and all State of New Mexico required paperwork has been received and processed.
Booth Cancellation: Booth rentals cancelled by Feb. 14th,, 2005 will receive a 75% refund of total booth cost. No refunds will be issued for booths cancelled after Feb. 14th, 2005.
Booth Set-up: Booth Set-up is from 4:00pm to 9:00pm on Fri. April 8th, 2005 and 7:00am to 9:00am on Sat. April 9th. All booths must be set-up by 9:00am Sat. April 9th. Any booth unoccupied as of 9:00 am on Sat. April 9th will be considered cancelled and may be re-rented by World Wellness Weekend without compensation to Exhibitor.
Booth Breakdown & Removal:: Booth breakdown begins at 6:30 pm on Sun., April 10th. Exhibitors may not begin booth breakdown/removal before 6:30pm Sun. April 10th. Exhibitor shall remove all property by 10:00pm Sun. April 10th. After this time, World Wellness Weekend has the authority to remove and dispose of Exhibitor’s property that is not removed from the Johnson Gymnasium Arena, and Exhibitor agrees to pay the cost incurred by World Wellness Weekend in connection with such removal and disposal.
Booth Manning: Booths should be manned at all times during the show hours: Saturday, April 9th, 9:30 am to 6:30 pm and Sunday, April 10th 9:30 am to 6:30 pm.
Decorations: Exhibitor shall be solely responsible for the clean-up and removal of decorations used. Exhibitor shall not use glitter or confetti in any form. A 3’ curtain divider between booths and an 8’ background curtain is provided which may be used to hangs signs or banners. Any other dividers or backgrounds must fit within your 10’ wide by 8’ deep booth space. Any divider must not show an unfinished surface to neighboring booths.
Exhibitors are liable for any damage caused by their actions to floors, walls, provided booth equipment, etc. Duct tape shall not be used to attach anything to anything not belonging to the Exhibitor. Staples and tacks may not be used on provided tables.
Passageways: Exhibitor shall not obstruct any portion of the sidewalks, ramps, entry-ways, corridors, vestibules, lobbies, elevators, doorways, stairways, driveways, fire hose cabinets, and access to emergency equipment.
Hazardous Materials: Exhibitor shall not allow any flammable liquids, engines, motors, machinery, or smoking materials to be brought onto the premises, without prior written consent from World Wellness Weekend. No open flames, lighted candles or ignited incense/sage sticks permitted.
Animals: Exhibitor shall not allow any animals on the Johnson Gymnasium premises without prior written consent of World Wellness Weekend.
Exhibitor Licenses: Each Exhibitor who will sell or take orders for any goods, products or services at World Wellness Weekend must provide their New Mexico Tax Identification Number (CRS ID). If Exhibitor does not already have a NM CRS ID number, Exhibitor is solely responsible to obtain this number with proof of such before being allowed to set up, sell or exhibit at World Wellness Weekend.
The Exhibitor is solely responsible for compliance with all state and local laws in obtaining the proper business registration and license requirements and for the payment of such state and local taxes, license fees and other obligations of whatever nature which are related to the use of the Johnson Gymnasium premises.
Treatments: Any Exhibitor providing treatment services (massage, acupuncture etc.) at World Wellness Weekend must have the client sign a consent form that releases World Wellness Weekend, Beach Avenue Productions and the University of New Mexico harmless from any injuries or negative effects of such treatment. All practitioners must abide by State of New Mexico laws regarding their practice. A copy of your current license or certificate should be posted at your booth.
Classes and Presentations: You must check in 15 minutes prior to your scheduled presentation time with your classroom monitor. Please let your classroom monitor know if you requested any special audio/visual equipment (must be indicated on this application). All presenters agree to start their presentation on the hour and end no later than 50 min. past the hour. Please clear the room as soon as possible so that we may prepare for the next presentation. We suggest that you direct people with questions to meet you at your booth or in the hallway following your presentation.
Security and Insurance: Security Services may be on the Johnson Gymnasium premises, but Exhibitors are responsible for their valuable items. World Wellness Weekend, Beach Avenue Productions, and the University of New Mexico are not liable for theft or damage to Exhibitor products or materials. Fire and Theft Insurance, if desired, must be taken our by the Exhibitor at his own cost and expense. Exhibitor shall be responsible for insuring any property brought on the Johnson Gymnasium Premises. World Wellness Weekend shall not be required to furnish content insurance for Exhibitor’s or for any other person brought on the Johnson Gymnasium premises in conjunction with World Wellness Weekend.
Illegal Activities: No illegal activities may take place in any booth. Sound equipment may not project beyond the confines of the booth area. All activities, including literature distribution must occur within the Exhibitor’s booth area. All tables, chairs, displays, etc. must remain within the Exhibitor’s booth area.
Smoking Restrictions: In compliance with the University of New Mexico policy, smoking is prohibited in the Johnson Gymnasium.
Exhibitor Passes: Exhibitors will be provided with wristbands, a different color for each day. These wristbands are your passes into the Exhibit area, and must be worn at all times. Passes are non-transferable. Your fee includes 4 wristbands per day for your booth. Lost, stolen or forgotten wristbands will not be replaced by World Wellness Weekend. You may purchase additional wristbands for $10 ea. per day.
Food and Beverage: Food and Beverages will be available from the nearby University of New Mexico Food Court.
Parking: Parking is available in the Parking Structure adjacent to the Johnson Gymnasium.
Other: Any matter not specifically covered in this contract shall be subject solely to the decision of World Wellness Weekend.
Violation of the Exhibitor rules shall be cause either for immediate expulsion of Exhibitor without recompense, or rectification by World Wellness Weekend at Exhibitor’s expense.
World Wellness Weekend reserves the right to refuse/revoke any booth rental application without explanation.
Applicable Law: Choice of Law; Venue: Exhibitor shall abide by all applicable federal and state laws and regulations, and all rules and regulations of the University of New Mexico. In any action, suit or legal dispute arising from this Agreement, Exhibitor agrees that the laws of the State of New Mexico shall govern, The parties agree that any action or suit arising from this Agreement shall be commenced in a federal or state court of competent jurisdiction in New Mexico or Ashland, Oregon, at World Wellness Weekend’s discretion. Any action or suit commenced in the courts of the State of New Mexico shall be brought in the First Judicial District.
Amendment: This Agreement shall not be altered, changed or amended except by an amendment in writing executed by the parties hereto.
Binding Effect: This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns and is specifically enforceable.
Force Majeure: World Wellness Weekend shall have no liability to Exhibitor, and Exhibitor shall have no claim or action against World Wellness Weekend therefore, because of World Wellness Weekend’s failure to perform any of its obligations in the Agreement if the failure is due to unforeseen occurrences or to reasons beyond World Wellness Weekend’s reasonable control, including without limitation, strikes or other labor difficulties, war, riot, terrorism, civil insurrection, accidents, acts of God or governmental authorities in connection with a national, state or local emergency. In such event, Exhibitor’s sole remedy shall be limited to cancellation and World Wellness Weekend may retain such part of each Exhibitor’s rental as shall be required to cover expenditures already made up to such occurrence.
PLEASE PRINT THIS APPLICATION FROM THE PDF FILE BELOW
Mail or fax with payment to: Beach Avenue Productions,
349 E. Main, Ste.3; Ashland, OR 97520 Ph/Fax: (541) 552-1782 e-mail questions to: beachavenue@jeffnet.org
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