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Only a few Exhibitor Booths left - CALL NOW! 505-217-3792
CSSF Partner & Exhibitor Floor Plan
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EXHIBITOR OPPORTUNITIES
ALERT: ONLY A FEW SPACES LEFT-CALL NOW! 505.217.3792
TO PRINT AN APPLICATION, SCROLL TO BOTTOM AND CLICK ON PDF ICON TO LEFT
Celebrate Sustainable Santa Fe welcomes all businesses and organizations who have products, services or ideas that contribute to lifestyles of wellness and sustainability or that use sustainable practices in their business. We will educate and encourage our exhibitors to follow the basic tenants of sustainability in their business practices by striving to achieve a balance between economics, ecology and social equity, commonly referred to as the “triple bottom line”.
Types of businesses that may qualify to exhibit include:
• Arts & Crafts
• Advertising & Marketing
• Bicycles & Alternative Transportation
• Building Materials
• Cleaning Supplies & Services
• Clothing & Fabrics
• Community Organizations
• Computer Sales & Services
• Conservation, Landscaping, Restoration
• Designers & Builders
• Education
• Empowerment Training & Tools
• Farming & Gardening
• Financial Services
• Free Trade & Sustainably Produced Goods
• Furniture & Decor
• Government Services
• Grocery Stores & Restaurants
• Health & Wellness Products and Services
• Locally owned and operated businesses
• Media & Graphics
• Pet & Animal Supplies and Services
• Real Estate & Housing
• Travel & Outdoor Recreation
• Renewable Energy
• Vehicles & Transportation
• Water & Natural Resources
• Youth Service Providers
• And more…
EXHIBITOR OPTIONS
We have 4 different areas in which you may choose to exhibit, each with it’s own unique features. We also have a limited number of table spaces for 501C3 Non-Profit Organizations. All exhibitors may apply for a classroom slot and/or the Premium Upgrade option which guarantees exclusive rights to exhibit your TRADEMARKED or BRAND NAME product or service. Additional fee required - see below for details.
Standard Booth Package Includes:
• Pipe and Drape Booth (sizes vary-see descriptions below)
• 6’ Skirted Table
• 2 Chairs
• ID sign
• *4 Non-transferable Exhibitor Passes/day
• Program Guide and Website Listing
BALLROOM BOOTHS: $495-$595* 10’x10’ Booth w/ Standard Booth Package
Hours: Sat. & Sun. 10am-7pm
Our main exhibit hall, beautifully lighted and carpeted. The Ballroom is the first room attendees will encounter after coming through the entrance/exit and is across the hallway from the entrance/exit into the Main Stage Courtyard. *Exhibitor passes do NOT include evening concerts. Evening concert tix are available at the exhibitor discount of $20 ea./day ($29 value) Limit 4/booth.
INDOOR COURTYARD BOOTHS:$495-$595* 8’wide x 6’deep Booth w/ Standard Booth Package
Hours: Sat. & Sun. 10am-9pm
These rooms will be open from both the inside hallway across from the classrooms and from the outside Main Stage Courtyard. Floors are carpeted. *Evening Concerts INCLUDED with exhibitor pass, as these rooms will be open during the concert. Electricity available: $65 for standard 5am circuit
Note: The Convention Center Staff may require a $40 fee to cover your booth space with visqueen at the time of set-up if they determine that activities in your booth may damage the carpet.
OUTDOOR MAIN STAGE BOOTHS: $395 10’x10’ Space only – BYOC: Bring your own canopy. No equipment included.
Hours:Sat. & Sun. 10am-9pm
These spaces line the perimeter of the outdoor main stage area. Most spaces have view of stage. *Evening concerts INCLUDED with exhibitor passes (4 per day). You must bring your own freestanding canopy (no ropes) and display equipment. We will provide info on canopy and equipment rental at your request. Electricity TBD (Small generators allowed, solar panels encouraged.)
KIDSPACE: $395* 10’x10’ Booth w/ Standard Booth Package
Hours: Sat. & Sun. 10am-6pm
Our primary non-profit partner, Earth Care International along with other local youth service organizations, will be organizing activities for kids of all ages throughout the day in the upstairs wing of rooms, Pojaque, Nambe and San Juan located next to the Terrace Lounge and Food Court. Exhibitor passes do NOT include evening concerts. Kids under 12 get Free Expo Day Pass with Adult.
PREMIUM UPGRADE: TRADEMARK OR BRAND NAME EXCLUSIVITY: Fee $300
We strive to be inclusive, rather than exclusive but understand that some businesses require exclusive rights to sell their TRADEMARKED or BRAND NAME product or service. In order to be guaranteed the exclusive rights to exhibit or display your TRADEMARKED or BRAND NAME product or service you will need to upgrade to the Premium Booth category for an additional fee of $300. Up to 60 days prior to the Event, if 2 or more exhibitors wish to have the exclusive rights to the same product or service, the first right of refusal shall be given to the first exhibitor to submit their Booth Application. All booth categories are protected within 60 days of the show. Upgrade Bonus: Choice of premium booth locations & 2 Weekend Celebration Passes that include admission to Evening Concerts ($90 value).
CLASSROOM SLOTS: $100
50 minute classroom slots are available for Exhibitors only in the O’Keefe, Milagro and Kearny rooms (capacity 100-120 theater style). Classes will rotate on the hour beginning at 10am on Sat. and 11am on Sun. The last class will start at 6pm each day. Classrooms come equipped with a mic, podium, 6’ skirted table and a LCD Projector with screen (laptops not provided).
Increase your exposure. Classroom slots include a 50 word class description in the printed Program Guide that will be inserted into the Santa Fe Reporter 10 days prior to the Event and on the website (website listing includes photo or logo and website link). A classroom monitor will be assigned to assist you with your A/V needs and running the class. A brief description of your presentation must be submitted for approval with booth application. Limit: One classroom slot per booth/table.
ELECTRICITY: $65/5 Amp Circuit
Electricity is available for your indoor booth at the rate of $65 per standard5 amp circuit for the weekend. A 5 amp circuit handles most normal electrical needs (lighting, computers etc.). Electricity for outdoor booths TBD. Small generators ok, solar panels encouraged.
OTHER INFORMATION
TAXES & LICENSES:
All exhibitors are required to have a State of New Mexico CRS Gross Receipts Tax ID Number (free) and a City of Santa Fe Special Event License ($10), including City of Santa Fe Business License holders. The Special Event License Form will be sent with your booth confirmation and must be returned to us by June 15. You must have your CRS GRT Tax ID# to complete the application (Non Profits-use 501C3 Tax ID #). Visit http://www.tax.state.nm.us/forms/year99/crsforms.htm and click on “Application for Business Tax ID #” to download the form and instructions. Any business (including out of state sellers) must collect and report the 7.9375% GRT tax on all goods and services performed.
PROGRAM ADVERTISING:
Ad space is available in the official Program Guide that will be a 16 page central pullout in the July 7th edition of the Santa Fe Reporter. The Program Guide will be in circulation over 10 days with a readership of over 75,000. An additional 4000 programs will be available at the Event. Ads are full color at the following rates: Full page $2250, Half page $1350, Quarter page $850. Ads must be print ready, 300dpi,pdf format, CMYK, embedded fonts & press quality and submitted by June 10, 2009. They must be paid in full by the reservation deadline, May 31st. For more info, ad space reservations and specs contact Taylor Selby: taylor@santafeprogress.com ph. 505.699.5179 Forms for ad space reservation included with exhibitor application below.
THE ECO-CAFE & LOUNGE:
Located on the rooftop terrace overlooking the Main Stage Courtyard, the Eco-Cafe & Lounge will offer a selection of organic/local foods, microbrews & wine.
LEAVE NO TRACE/ZERO WASTE: RETHINK, REDUCE, REUSE, RECYCLE …
We are striving to be a Zero Waste event. Go digital as much as possible. If printing materials, print on recycled paper and if possible make it generic so you can use leftover materials in your office or at other events. The exhibitor is responsible for leaving booth spaces clean and free of trash or other materials. Booth will be inspected after move out is complete. If booth is not clean and free of materials, with the exception of freight packaged and labeled for shipment, the exhibitor’s credit card will be charge $100 to cover the cost of resource recovery. Recycling is encouraged whenever possible. Recycling containers are located throughout the facility.
LODGING:
A wide variety of lodging is available in Santa Fe. We suggest making reservations early, as Santa Fe is very busy in the summer season. Exhibitor Hotel info coming soon. Call (505) 217-3792 for info.
PARKING:
A parking garage is located underneath the Convention Center for the rate of $9/day. Public transportation is located ½ block from the Convention Center. Many of the lodging facilities are within walking distance of the Center.
TO PRINT AN APPLICATION & CONTRACT SCROLL TO BOTTOM OF THE PAGE AND CLICK ON THE PDF ICON TO THE LEFT.
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CSSFExhibitorAppAdSpecs.pdf
(250.9KB) |
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To print an Application & Contract click on the pdf icon to the left. Call 505.217.3792 if there are any problems with downloading this document. |
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